Hire a Chief of Staff

Testimonials:
"After interviewing several agencies that specialize in estate staffing for one of our clients, we chose Heartland. They responded quickly to our needs and understood the issues. They took on a challenging assignment with professionalism and a sense of humor. Both good traits. We maneuvered some bumps in the road as partners and successfully placed a wonderful Estate Manager with our client. We look forward to an opportunity to work with Betsy and her team again."
- MR, Washington DC. Rankin Group representing an Estate Manager Client

What locations does Heartland Estate Staffing serve?

Heartland Estate Staffing serves families across the United States, including major metropolitan areas like New York City. Explore some of the cities we serve here:

Chief of Staff for Hire

When running a private estate or managing a high-profile household, the logistics can be as complex as any corporate enterprise. A household Chief of Staff brings clarity, leadership, and structure—ensuring your estate runs with precision and grace. Hire a Chief of Staff through Heartland Estate Staffing today!

What is a Chief of Staff?

A Chief of Staff is a high-level professional who serves as the right hand to the estate owner, principal, or executive team. They help manage operations, coordinate household staff, and lead strategic initiatives that impact the entire home or estate environment. In a domestic setting, they combine elements of executive leadership and elite personal service.

Role & Responsibilities of a Domestic Chief of Staff

A domestic Chief of Staff is responsible for the smooth and efficient day-to-day operations of the household while serving as a critical liaison between the homeowner and the broader household or estate team. Their work blends executive-level decision-making with trusted discretion.

Our Chiefs of Staff typically perform a variety of the following tasks:

Oversee household staff and vendors, ensuring excellence in service
Act as project managers for renovations, events, and travel logistics
Lead strategic initiatives and special household projects
Manage household budgets and financial reporting
Serve as a communication bridge between the principal and the staff
Represent the principal in meetings or when traveling
Uphold the home’s standards, traditions, and culture

Chief of Staff meeting with head of estate

Develop and implement systems for ongoing household efficiency
Build long-term relationships with trusted service providers
Create a positive and professional workplace culture within the estate
And much more!

Why Hire a Chief of Staff for Your Estate?

A well-managed estate runs with the same level of precision and leadership as any successful organization. A professional Chief of Staff will ensure that your estate operates smoothly, your staff is aligned, and your time is protected. From overseeing daily operations to executing strategic initiatives, here are the key benefits of bringing a dedicated Chief of Staff into your home:

Executive-Level Oversight: Enjoy the same project management and operational clarity as a corporate executive team.
Day-to-Day Relief: Free yourself from the overwhelming details of staff scheduling, repairs, and coordination.
Discretion & Trust: Our candidates bring professionalism, integrity, and confidentiality to everything they do.
Improved Household Culture: With the right leadership, your household team can thrive in a structured, positive environment.
Adaptability: Chiefs of Staff are resourceful, making quick decisions in changing circumstances.

Hire a Chief of Staff through Heartland Estate Staffing

With over 40 years of experience, Heartland Estate Staffing has placed the country’s most trusted household professionals in estates nationwide. We take pride in understanding your unique lifestyle and connecting you with a Chief of Staff who can manage your home with confidence and care.

Ready to get started? Contact us today to start finding a chief of staff for your estate!

Our Process

Consultation – In this initial conversation, we take the time to understand your household’s needs, lifestyle, and long-term goals. We’ll discuss your non-negotiables, the scope of the Chief of Staff role, and the personality traits and values that would best align with your home and team culture.
Position Listing – Once we craft a detailed job description tailored to your household, we’ll review our extensive network to identify any pre-vetted candidates who fit the criteria. We’ll also post the Chief of Staff job on our site and begin carefully sourcing top-tier candidates for the role.
Candidate Vetting – All candidates undergo a thorough vetting process, including interviews, reference checks, and comprehensive background screenings. We prioritize individuals with proven leadership experience, discretion, and a history of managing complex household or executive environments.
Matching – You’ll receive a curated list of highly qualified Chief of Staff candidates. We’ll guide you through the interview process and continue refining selections until you find the perfect match to lead your household with professionalism and poise.

Have Questions?

Chief of Staff FAQ

1. What’s the difference between a Chief of Staff and an Executive Assistant?

An executive assistant typically manages one person’s calendar and tasks, while a Chief of Staff oversees larger-scale household operations and strategic initiatives. The Chief of Staff holds a senior leadership role, often managing people, processes, and priorities across the entire estate.

2. What qualifications should I look for in a Chief of Staff?

Look for candidates with prior experience in high-level estate or executive settings, strong project management skills, discretion, and leadership abilities. Familiarity with household systems, vendor relations, budgeting, and team coordination is essential. Many of our top candidates have backgrounds in hospitality, military service, corporate management, or estate administration.

3. How do I know if my household needs a Chief of Staff?

If you’re managing multiple staff members, juggling complex schedules, hosting frequent events, or overseeing more than one property, a Chief of Staff can bring order and efficiency to your life. They are especially valuable when your household starts to resemble a small business in terms of daily operations.

4. Where do you place Chiefs of Staff?

We place chiefs of staff across the country. Our network allows us to find qualified candidates for your estate no matter your location. Here are some of the areas we frequently serve:

Testimonials: