We Take You
Beyond The Resume
Staffing homes and private estates since 1984. Let our knowledgeable staff take the stress out of your search so you find the right fit, the first time. Find Your Perfect Candidate Find Your Perfect Position
Solutions For All
Your Staffing Needs
For over 35 years we have been placing Domestic Couple Teams, Estate Managers, House Managers, Ranch Managers, Personal Chefs, Nannies, Companions and more. Learn More About Staffing Services
Heartfelt Commitment
To Domestic Service
Our candidates are thoroughly screened, highly skilled
professionals who are committed to providing the best service.
I'm Ready To Hire

Whatever your staffing needs are

Rely on Heartland to give you the choices to make the right hire the first time

Whether you need a house managerdomestic couple teamestate managerranch manager, property manager or caretaker, nanny, caregiver or any other household staff, we respect that you are bringing someone into your private sanctuary and entrusting them with the care of your family and home. Experience our heartfelt commitment to domestic service. As a national private service staffing agency, we have placed live-in and live-out private service professionals in homes, estates, and large and small properties throughout the country since 1984. Our candidates are thoroughly screened, highly skilled professionals who are committed to service.

So much more than a simple resume

We thoroughly interview candidates and their references to ensure their experience, personalities, and career goals match your needs. You receive detailed profiles of select candidates – only after they pass our exhaustive screening process. We are able to refer the best-qualified candidates due to our sterling reputation, large national database, networking abilities and, most of all, our heartfelt commitment to assisting our clients and candidates secure the right long-term match.

Heartland Estate Staffing is a full-disclosure agency where integrity counts

Our mission is providing employers and candidates with the best choices possible, so you can make an informed decision. To that end, we’ll provide you with an exceptional selection of private service professionals, so you can make the right choice the first time.

Services Offered

We search our large pool of candidates and start a special search for your specific needs.

Staffing homes and estates since 1984

We are Heartland Estate Staffing

For more than 35 years, we have staffed the finest homes in America – and we continue to strive for excellence and be deserving of our clients’ trust.

In 1984, Karen Walker Ryan started Heartland Nannies as a nationwide nanny placement agency. As our services broadened, we changed our name to Heartland Caregivers. Today, our name – Heartland Estate Staffing – reflects the wide variety of professional private service staff we place with our clients.

Through the years, our name changed and our services expanded. But one thing has remained constant: Heart. Whether you need a nanny for your children, a companion for your elderly parent, a household manager who creates an elegant living environment, or an estate manager who oversees your homes and ranches, we understand what’s at the heart of the matter: You need a professional service provider who is compatible, capable, and trustworthy – and will transform your home into your vision of a private sanctuary.

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schedule your consultation now!

Have some questions about hiring?

How do I start the hiring process?

To begin with, we like to have an in-depth discussion with the principal or assistant to assess the specific needs and the requirements of the position. From there we create a draft of the job description and send it along to have our client’s make any changes or revisions that are needed.

How much does it cost to begin my search?

A non-refundable $500 registration fee is required to start a search with Heartland. This allows you to request candidate files for a period of 18 months from the date of the application, for any staffing need you may have, at any property.

Where do the candidates come from?

Heartland is a nationwide agency and we work with candidates located all across the country. We will start the search in the local area but we ask that our clients are open to relocating candidates so we can present the best choices possible.

How long does the process take?

While placements can be immediate, realistically allow two to eight weeks. Upon receiving the registration fee, signed application and legal/financial contract, Heartland will work closely with you to develop a detailed job description outlining your specific needs. A brief description of the position will be posted on the Heartland website and sent out to registered candidates. Candidates who express interest in the position and meet the criteria given by our clients will receive the detailed job description before being presented. We want to ensure they understand the requirements and are willing and able to perform all of the duties.

Have some questions about applying?

How do I get registered with you?

Please complete our candidate inquiry form. We will review your information and if we feel we could be a good resource to assist you in your employment search, we will email you a link to our more in-depth application.

How do I apply for open positions?

Once you have completed the full-length application, someone with the agency will be in touch with a phone call to discuss your information and your search. If you are interested in any of the open positions listed on the website, please send an email to [email protected] with the listing number as the subject. Make sure to include that you have already registered with the agency.

How much does it cost to apply for a postion?

There is no charge to get registered with the agency or to apply for any open position. Our fees are paid by our clients when we are able to successfully place you within a position!

What if I am registered with other agencies?

Great! We understand that your goal is to find the right long-term position and while we are hopeful that we will have some great opportunities for you to consider, we understand that timing is everything. We encourage you to utilize any source you can to find the right fit for you and we are happy to help you along in the journey. Our goal is to build strong relationships with private service professionals!

Latest Job Listings

Live-In Chef

Full time, live-in chef needed in the Hamptons beginning June 1st. For the right individual, this position has the potential to become long term. This role requires cooking a light breakfast and lunch with a more formal dinner. Seeking a skilled and seasoned chef who will grocery shop based on requests and prepare for the […]

Live-In Estate Couple Team -OR- Single Executive Housekeeper -OR- Single Hands on Estate Manager

Candidates will provide outstanding service to large family and guests in their Hamptons Estate. Ideal couple team will be professional, polished, and experienced in high-end hospitality and management of a large property used seasonally. Couple team will manage outside vendors, run errands, and take care of the overall maintenance and management of the inside and […]

Caretaker/Property Manager (Position has been filled April 2021)

Full-time on-site position maintaining the exterior of a large 20 acre estate on Long Island. Hands-on position maintaining this pristine property including all exterior maintenance including gardening, pool care, vehicle upkeep, outdoor structures and patios. Manage and work with a grounds crew of 3-4 people. Responsible for drainage systems, water wells, boilers, pumps and irrigation, […]