Ranch Office and Facilities Administrator

A private family is seeking a highly organized, trustworthy, and service-oriented Ranch Office and Facilities Administrator to oversee administrative operations for a remote working ranch and a related fishing property, both of which also serve as private family and guest retreats. Reporting to the Ranch Manager, you’ll work closely with the owners, family office, property staff, guests, contractors, vendors, and outside advisors. Sound judgment, strict confidentiality, and a polished, professional manner are essential.

Your days will blend office administration, financial and vendor coordination, personnel support, and property and safety oversight. You’ll maintain records and filing systems, review invoices and credit card reports, track contracts and vehicle records, and support payroll, onboarding, and training. You’ll also help care for residential furnishings and landscaping, keep safety and emergency equipment ready, and provide discreet support to family members and guests, from airport transportation to planning visits, meals, and excursions. You may also supervise year-round and seasonal staff and help maintain good relationships with neighbors, local organizations, and agencies.

This is a full-time, on-site position in a rural, remote setting, with flexibility required during family visits, guest events, seasonal ranch activity, and weekends or holidays as needed. The ideal candidate has experience in office management, property administration, hospitality, ranch operations, or family office support, along with excellent communication skills, strong attention to detail, and the ability to stay composed when plans change. Candidates must have a stable work history and references, a valid driver’s license with a clean driving record, reliable transportation, and U.S. work authorization, and must pass a background check and complete First Aid and CPR training.